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Charter Bus Prices: How Much Does a Concord Bus Rental Cost?
Are you looking to rent a charter bus in Concord, California? Whether you're planning a corporate event, a school field trip to the Lindsay Wildlife Experience, or a wedding at Todos Santos Plaza, you probably have one question: "How much does a charter bus rental cost?" At Concord Charter Bus, we make group transportation easy, and we’re here to help you understand your pricing options. The truth is, charter bus rental prices can vary widely based on your specific needs. On average, most groups in Concord pay between $1,000 and $3,000 for a full-day charter bus rental. For a personalized quote, call our team at 925-471-9780.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Charter Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 50-Passenger Charter Bus | $190 – $500 | $1,500 – $3,600 | $4.50 – $7.50 |
| 40–45-Passenger Charter Bus | $180 – $480 | $1,500 – $3,500 | $4.50 – $7.50 |
| 35-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 30-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 28-Passenger Minibus | $175 – $450 | $1,500 – $3,300 | $4.00 – $7.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
| School Bus (-47 pax) | $155 – $450 | $1,520 – $3,655 | $5.00 – $8.95 |
| Entertainer / Sleeper Coach | N/A | $1,900 – $2,500 | $7.00 – $10.50 |
| Mercedes Sprinter Party Bus (10-14) | $160 – $450 | $1,200 – $2,900 | $3.00 – $6.00 |
| Small Party Bus (10-20) | $180 – $470 | $1,200 – $2,900 | $3.00 – $6.00 |
| Mid-Size Party Bus (20-30) | $200 – $500 | $1,200 – $3,500 | $4.00 – $8.00 |
| Large Party Bus (30-50) | $250 – $520 | $1,500 – $3,900 | $4.00 – $8.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
What Affects the Price of an Concord Charter Bus Rental?
Several factors influence the cost of your Concord charter bus rental. The most significant include:
- Bus Size and Type: A 56-passenger charter bus suitable for large school trips to the California State Railroad Museum will have a different price than a 20-passenger minibus for a private airport transfer from Oakland International Airport (OAK). You’ll also find different prices for specialty vehicles like luxury coaches or party buses.
- Rental Duration: Are you booking a bus for a few hours, a full day, or multiple days? Longer rentals often come with discounted daily rates. For example, a wedding shuttle service between hotels and the Concord Pavilion might only need a few hours, while a week-long tour of Northern California requires a different pricing structure.
- Mileage and Route: Local trips within Concord and nearby cities like Walnut Creek or Pleasant Hill usually cost less than long-distance trips to San Francisco or Lake Tahoe. Your route’s total mileage and traffic considerations can impact the final price.
- Time of Year and Demand: Prices can fluctuate with the season. Summer, graduation season, and holidays might see higher demand and rates. Booking early for events at the Concord Pavilion or during peak tourist season is wise.
- Additional Amenities: Need WiFi, power outlets, or entertainment systems on board? Want to bring along coolers or request specific pick-up/drop-off points? These extras can affect your quote.
Our team at Concord Charter Bus is here to help you navigate these factors. When you call 925-471-9780, we’ll ask about your group size, trip details, and any special requests to provide an accurate, personalized quote.
How Much Does It Cost to Rent a Charter Bus for a Week?
For extended trips, such as a week-long school trip to San Diego or a multi-day corporate tour, you can expect to pay between $8,000 and $15,000. Weekly rentals include special considerations for driver hours, overnight stays, and flexible routing. We’ll work with you to create a custom package that fits your itinerary and budget.
Sample Trip Pricing Examples
Below are some real-world examples of charter bus rentals in Concord to help you understand pricing. These examples use average rates and include explanations of what went into the final cost.
Company Shuttle for a Tech Firm in Concord
A local tech company based in Concord’s Hillcrest Business Park needed a daily shuttle service for their employees between BART stations and their office. They booked two 35-passenger minibuses for a 3-month contract, with each bus running during morning and evening commute hours (2 hours in the morning, 2 hours in the evening, 5 days a week). The total daily rental was 4 hours per bus, 5 days a week, for 12 weeks.
Using an average hourly rate of $200 per minibus, the calculation was:
4 hours/day x 5 days/week x 12 weeks x 2 buses x $200/hour = $96,000 total
This long-term contract allowed the company to negotiate a discounted rate of $150/hour, bringing the total to:
4 x 5 x 12 x 2 x $150 = $72,000
The company chose this service over reimbursing employees for parking and offered a reliable, eco-friendly shuttle option. The buses were equipped with WiFi and power outlets for commuters to work on the go.
Wedding Transportation to Todos Santos Plaza
A couple planning their wedding at the historic Todos Santos Plaza in Downtown Concord wanted to provide guests with easy transportation from nearby hotels. They booked two 56-passenger charter buses for a 6-hour rental on their wedding day. The buses shuttled guests between the Embassy Suites by Hilton Walnut Creek and the venue, with continuous shuttles running 2 hours before the ceremony, during the ceremony, and 2 hours after the reception.
The average daily rate for a 56-passenger bus is around $2,500. For two buses, the base cost was:
2 buses x $2,500 = $5,000
The couple added a 20-mile round trip for each shuttle run (3 total runs) and paid $6/mile:
20 miles x 3 runs x 2 buses x $6/mile = $720
Total wedding transportation cost: $5,720
The couple chose this option to ensure all guests could enjoy the celebration without worrying about parking or designating drivers. The buses were decorated with custom ribbons, and the drivers acted as informal event coordinators to keep the schedule on track.
School Field Trip to the USS Hornet Museum
A 5th-grade class from Concord Elementary School planned a field trip to the USS Hornet Museum in Alameda. The class had 90 students, 10 teachers, and 15 parent chaperones. The school booked two 56-passenger charter buses and one 15-passenger minibus for a 10-hour school day, including travel, a guided tour, and lunch at a nearby park.
The average hourly rate for a 56-passenger bus is $250, and for a 15-passenger minibus, $180.
Cost for two charter buses for 10 hours: 2 x 10 x $250 = $5,000
Cost for one minibus for 10 hours: 1 x 10 x $180 = $1,800
Total transportation cost: $6,800
The school PTA raised funds to cover the transportation, citing the importance of a safe and educational trip. The buses were equipped with seat belts and teachers used onboard PA systems to give pre-boarding instructions. The students enjoyed the trip, and the buses departed and returned right on schedule.
Sports Team Travel to Santa Clara
The Concord High School varsity soccer team qualified for the state championships in Santa Clara. The team included 25 players, 5 coaches, and 10 student fans. The school booked a 56-passenger charter bus and a 15-passenger minibus for a 3-day trip, including travel, hotel stays, and shuttle service between the hotel and the stadium.
The average daily rate for a 56-passenger bus is $2,500, and for a 15-passenger minibus, $1,800.
Cost for 56-passenger bus for 3 days: 3 x $2,500 = $7,500
Cost for 15-passenger minibus for 3 days: 3 x $1,800 = $5,400
Total transportation cost: $12,900
The school booster club covered the cost through sponsorships, highlighting the team’s need for cohesive travel. The buses were equipped with TVs and DVD players, and the team watched game footage en route. The fans and coaches appreciated the smooth, professional service.
